Run your entire fleet from one place.
FleetMan runs the whole operation for rental & commercial fleets — collect weekly rent from the drivers who rent your cars, find your next drivers on the FleetMan marketplace, and manage one shared fleet, maintenance, and books behind both.
> Start free — no credit card required
Weekly rent
Charges posted, payments reconciled, arrears tracked per driver.
Marketplace
List available cars; drivers find them and enquire.
Maintenance
Work orders raised from mileage, inspections with photos.
Fraud alerts
Repeat parts and inflated repair costs flagged early.
Two revenue streams, one fleet
FleetMan runs both money flows most operators juggle by hand — the rent your drivers owe you, and finding the next driver for an empty car. Pick a side to see how.
- +$300.00
Rent charge
Mon 11 Aug
- −$300.00
Payment
Wed 13 Aug
Long-term lease
Bill the drivers who lease your vehicles
Your drivers lease vehicles from you long-term and pay weekly rent. FleetMan runs the entire billing relationship so you stop chasing payments.
Weekly rent billing
Every driver's due weeks lined up, ready to post in one click.
Self-service portal
Drivers see their balance and payment history without calling you.
Xero sync
Rent invoices go to Xero; payments you reconcile there show here.
Overdue & late fees
Track overdue past your grace period and apply fees you control.
Security deposits
Full deposit lifecycle with deduction tracking and refunds.
GST invoices
ABN-compliant invoices generated automatically for every charge.
Run short-term leases, long-term leases, and commercial fleets from one place
The screens you'll actually work in
Not mockups — this is the admin portal as it ships, with a real fleet loaded. Pick a screen.
Every unpaid week sits in one of three columns — scheduled, inside the driver's grace period, or past it. Mark a payment received or apply a late fee without leaving the row. Nothing is charged automatically; the pipeline just tells you exactly where each driver stands.
Total control of your fleet
Every vehicle, its status, mileage, inspections, and maintenance — tracked together, with you calling the shots.
- Available
FLT018
VW Tiguan
- On Lease
FLT027
Toyota Camry
- On Lease
FLT036
Nissan X-Trail
- Maintenance
FLT045
Honda CR-V
Toyota Camry
ABC-123 · 5 seats
01
Live status
Available, On Lease, On Rental or in Maintenance — every vehicle's state and seat capacity at a glance.
status = "On Lease"
46,000 km
02
Mileage-driven servicing
Odometer logs track mileage and raise a work order when a vehicle reaches its service threshold.
service_at = 50,000 km
- Tyres
- Lights
- Interior
- Photos
03
Inspections & records
Check-in and check-out inspections with photos, and service history with costs and vendors.
photos = 4 attached
30
days until rego lapses
04
Expiry alerts
Registration and insurance expiries flagged before they lapse.
rego = "critical"
Everyone gets their own portal
The people who cost you the most admin — your drivers and your mechanics — each work in a portal built for them, so the payment, the reading and the repair are recorded as they happen.
Give drivers 24/7 access to their own dashboard. Fewer calls to you, faster payments, better compliance.
Record payments
Submit each week's bank transfer reference in seconds
Submit mileage
Log odometer readings automatically with payments
View ledger
Track all charges, payments, and current balance
Read agreement
View their rental terms and download the agreement
Track history
Access complete rental and payment history
Spot the costly stuff early
Monitoring that detects suspicious maintenance patterns and cost anomalies before they drain your profits.
- High
Same part replaced 3× in 60 days
Brake pads · FLT027 · $1,240 total
- Medium
Cost 4.2× the vendor average
Timing belt · FLT010 · $1,840
- Low
Duplicate serial number
Battery · SN 4471X · seen on 2 vehicles
How It Works
The system monitors all maintenance records, work orders, and part installations. When suspicious patterns emerge, you get instant alerts with severity ratings.
What you get
Severity-Rated Alerts
Every alert is automatically classified by risk level so you know exactly where to focus first.
Evidence Trail
Each alert includes the supporting data that triggered it — no manual investigation needed to understand why.
Investigation Tracking
Open, assign, and resolve alerts with a full audit log — so nothing falls through the cracks.
Continuous Background Monitoring
Runs silently across all maintenance, parts, and cost data. You're only notified when something needs attention.
Common questions
Anything else? Get in touch.
Take the admin work out of running a fleet.
FleetMan handles payments, maintenance tracking, and fraud monitoring — so you can focus on growing.
Are you a mechanic? Create your free account