FleetMan automates weekly billing, tracks maintenance, and flags suspicious activity — without the spreadsheets or phone calls.
Platform
Everything You Need to Run a Fleet
Four integrated systems — payments, operations, protection, and analytics — working together so you can focus on growing your fleet.
Automate Payments
Replace manual payment chasing with a system that handles the entire billing lifecycle — from weekly charge generation to late fee application.
- Configurable weekly rental charge schedules
- Self-service driver portal for instant payments
- Smart reminders at configurable intervals before due dates
- Automatic late fees with admin-controlled grace periods
- Security deposit lifecycle with deduction tracking and refunds
Manage Your Fleet
Total visibility across every vehicle, driver, and job — from bookings and odometer readings to scheduled maintenance and mechanic work orders.
- Real-time vehicle status: Available, Rented, Maintenance
- Automated work orders generated from mileage thresholds
- Dedicated mechanic portal with priority-based task queues
- Digital check-in / check-out inspections with photo capture
- Parts registry with serial number and installation tracking
Protect Your Revenue
Monitoring that watches maintenance records, cost patterns, and parts claims in the background — surfacing suspicious activity before it becomes expensive.
- Automated fraud alerts with severity ratings
- Evidence trail included with every alert
- Damage documentation linked to deposit deductions
- Investigation tracking from alert to resolution
- Full audit trail across all transactions and work orders
Know Your Numbers
Turn raw activity into clear decisions — from revenue per vehicle to maintenance cost trends and payment compliance rates.
- Revenue vs. maintenance cost breakdown per vehicle
- Payment statistics and overdue balance tracking
- Mileage-based maintenance scheduling and analysis
- Real-time notifications across roles and events
- Role-based dashboards for admins, drivers, and mechanics
Before & After
From Chaos to Control
How fleet owners run operations before and after FleetMan.
Protection
Fraud Detection
Protect your fleet with monitoring that automatically detects suspicious maintenance patterns and cost anomalies before they drain your profits.
How It Works
The system monitors all maintenance records, work orders, and part installations. When suspicious patterns emerge, you get instant alerts with severity ratings.
What you get
Severity-Rated Alerts
Every alert is automatically classified by risk level so you know exactly where to focus first.
Evidence Trail
Each alert includes the supporting data that triggered it — no manual investigation needed to understand why.
Investigation Tracking
Open, assign, and resolve alerts with a full audit log — so nothing falls through the cracks.
Continuous Background Monitoring
Runs silently across all maintenance, parts, and cost data. You're only notified when something needs attention.
Drivers handle it themselves
Give drivers 24/7 access to their dashboard. Fewer calls to you, faster payments, better compliance.
Make Payments
Pay weekly rent in seconds with instant confirmation
Submit Mileage
Log odometer readings automatically with payments
View Ledger
Track all charges, payments, and current balance
Get Reminders
Receive notifications before payments are due
Track History
Access complete rental and payment history
Built for everyone
Every role, perfectly served
Tailored experiences for admins, drivers, and mechanics — everyone gets exactly what they need.
Admin
- Complete fleet visibility and control
- Automated payment collection and tracking
- Real-time revenue and expense analytics
- Fraud detection with intelligent alerts
- Damage tracking and security deposit management
- Driver performance monitoring
- Maintenance scheduling and cost tracking
- Comprehensive reporting and insights
Driver
- View real-time balance and payment history
- Make weekly rental payments instantly
- Submit odometer readings seamlessly
- Track your rental timeline and status
- Access personal ledger and transactions
- View security deposit status
- Get payment reminders before due dates
- 24/7 self-service portal access
Mechanic
- Work with multiple fleet organisations
- Manage assigned work orders by priority
- Track parts and labor for each job
- Document repairs with photos
- Update work order status in real-time
- Access vehicle maintenance history
- Log service line items efficiently
- View mechanic performance statistics
Pricing
Simple, transparent pricing
Start free. Scale as you grow. No hidden fees.
Starter
forever
Perfect for owner-operators and small fleets.
- Up to 5 vehicles
- Up to 5 drivers
- 1 mechanic
- All features included
- Payment automation & late fees
- Driver & mechanic portals
- Maintenance & work orders
- Fraud detection
- Email support
Growth
per month
For fleets ready to scale.
- Up to 25 vehicles
- All features included
- Unlimited drivers
- Unlimited mechanics (free)
- Payment automation & late fees
- Driver & mechanic portals
- Maintenance & work orders
- Fraud detection
- Damage tracking
- Security deposits
- Priority support
Business
per month
The sweet spot for established operators.
- Up to 50 vehicles
- All features included
- Unlimited drivers
- Unlimited mechanics (free)
- Payment automation & late fees
- Driver & mechanic portals
- Maintenance & work orders
- Fraud detection
- Damage tracking
- Security deposits
- Priority support
Fleet
per month
Built for large, high-volume fleets.
- Up to 100 vehicles
- All features included
- Unlimited drivers
- Unlimited mechanics (free)
- Payment automation & late fees
- Driver & mechanic portals
- Maintenance & work orders
- Fraud detection
- Damage tracking
- Security deposits
- Dedicated support
Enterprise
contact us
Tailored for 100+ vehicle operations.
- Unlimited vehicles
- All features included
- Unlimited drivers
- Unlimited mechanics (free)
- Payment automation & late fees
- Driver & mechanic portals
- Maintenance & work orders
- Fraud detection
- Damage tracking
- Security deposits
- Dedicated account manager
- Custom contract & SLA
All plans include every feature. Paid plans have unlimited drivers and mechanics — always free to add. Need something custom?
Contact
Get in touch
Have questions? We'd love to hear from you.
Our team typically responds within 24 hours on business days. For enterprise inquiries, expect a dedicated response within a few hours.
Need a dedicated account manager and 24/7 support? See our Enterprise plan.
The Starter plan is free forever — no credit card, no expiry. It covers up to 5 vehicles and 5 drivers with full access to every feature including payment automation, fraud detection, and the driver portal.
FleetMan generates weekly rental charges on a schedule you configure per driver. Drivers receive reminders and pay directly through their self-service portal. If a payment is missed, late fees apply automatically after a grace period you control — no manual follow-up needed.
Yes. You can add vehicles, drivers, and opening balances manually through the admin dashboard. For larger fleets, contact us and we'll help you migrate.
Yes. Mechanics create a free account once and can accept work orders from any fleet organisation that adds them. Mechanics are free to add on every plan — there's no extra cost.
Most operators are running within an hour: add your vehicles, set up drivers, configure a charge schedule, and the system handles the rest. There's no onboarding call required.
You can upgrade from your dashboard at any time. For fleets over 100 vehicles, our Enterprise plan is custom-priced with a dedicated account manager — contact us to talk through your needs.
Each organisation's data is isolated at the database level using row-level security policies. All connections are encrypted in transit and at rest. The platform uses Neon PostgreSQL with industry-standard security practices.
Take the admin work out
of running a fleet.
FleetMan handles payments, maintenance tracking, and fraud monitoring — so you can focus on growing.
Are you a mechanic? Create your free account